Management Business Solutions - Valuing Relationships - Delivering Results

Recruiting Assistant

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Grand Rapids, MI
Job Type
Direct Hire
Jul 14, 2017
Job ID

Our company, Management Business Solutions, has continued to grow and we are looking to add to our existing recruiting team. The primary responsibility of this position is to provide administrative support to the entire recruitment process under the leadership of multiple recruiters and account managers. Recruiting Assistants will support the hiring team based on daily needs and are also in charge of finding the most qualified candidates for their assigned job openings. The duties may include both administrative tasks and also task specific to recruitment activities. The position requires a minimum availability of 25 hours per week Monday-Friday.
  • This is a fast-paced environment that requires the ability to manage high levels of activity and multiple demands.
  • Attend career fairs when manager is not able to attend
  • Source and cold call qualified candidates  for positions via job boards and internet based sites
  • Prepare necessary documents including job description and interview questions for the organization
  • Contact qualified applicants via phone to pre-qualify for interviews
  • Conduct both phone and face to face interviews of candidates
  • Keep detailed notes of interviews to report to recruitment manager
  • Update candidates profile on a daily basis in ATS
  • Perform professional reference / background checks/drug screens
  • Prepare and walk applicants through new hire paperwork/contracts
  • Maintain relationships with current and future candidates through phone conversations, e-mails, and meetings
  • Associate’s Degree required
  • Must be self-motivated and result oriented, team-player, able to multi-task and work on multiple requirements simultaneously
  • Ability to quickly change direction when priorities are rearranged
  • Ability to take the “big picture” into account and work within deadlines
  • Strong computer and administrative skills
  • Critical thinking and problem solving abilities
  • High degree of discretion in dealing with confidential information
  • Strong interpersonal skills - ability to effectively interact with all levels of staff and external contacts and handle different personalities
  • Must be proficient with Microsoft Office 2010 (Outlook, Excel, Word required – PowerPoint preferred)
  • Recruiter assistants must have a Bachelor's Degree if they want to become managers or recruiters in our company
  • Experience working with an applicant tracking system
  • Prior recruiting or recruiting support experience is a plus